BROOMHEADS
Established 1981
Property Management and Lettings.
Terms & Conditions.
Available Letting Services
274 Church Street. Blackpool
Tel: (01253) 292 222
Fax: 0871 246 1000
OPEN 7 DAYS
ALSO OFFICES AT
CLEVELEYS - HAMBLETON - KNOTT END ON SEA - POULTON-LE-FYLDE
SERVICES and INFORMATION FROM
BROOMHEADS PROPERTY MANAGEMENT
1. Letting Only Service
a. Free appraisal, valuation & advice on letting.
b. Prepare brochure, display in office & forward to awaiting clients on our mailing list.
c. Erect ‘To Let’ Board, colour photograph, advertise property in local newspaper and on
the Internet.
d. Tenant Credit Check and full reference report.
e. Prepare Assured Short hold Tenancy Agreement
f. Collect deposit & first month or 4 weeks rent.
g. Notification to service companies (telephone, gas, electric, water) at commencement
of the letting Notification and to the local authority of liability the Council Tax Charge
at the commencement of the tenancy.
h. Our Fees. Two & half weeks rent with a minimum. £250.00.
2. Letting & Part Management Services
a. Free appraisal, valuation & advice on letting.
b. Prepare brochure, display in office & forward to awaiting clients on our mailing list.
c. Erect ‘To Let’ Board, take colour photograph, advertise property in local newspaper and
on the Internet.
d. Tenant Credit check and full reference report. (Rent & Legal protection available)
e. Prepare Assured Shorthold Tenancy Agreement.
f. Collection & holding of the deposit payable by the tenant against non-payment of rent,
damages etc. to the premises.
g. Notification to service companies (telephone, gas, electricity, water) & local authority of
liability for the Council Tax charge at commencement of the letting.
On our finding a tenant, who is acceptable by you or whom you have given us authority to accept on your behalf & who signs the Tenancy Agreement, our service continues as follows:-
h. Inventory service is available (see additional services)
i. Collection of rents.
j. Crediting rents direct into your chosen Bank or Building Society account.
k. Preparation and submission of rent statements.
l. Keep you informed of any repair, maintenance etc. required at the property.
m. Keep you informed of any new legislation i.e. Gas Safety Regulations.
n. Should the tenant give notice, to offer the property for rent in the last month of the tenancy
hopefully avoiding a void period.
o. Notification to service companies (telephone, gas, electricity, water) & local authority of
liability for the Council Tax Charge at the termination of the letting.
p. Checking the inventory against the premises upon the
termination of the tenancy.
q. Our Fees A week's rent (Min. £100.), payable at the commencement of each tenancy and
10% of rents collected.
r. In the event of a tenant terminating the tenancy within the first three months we will not
charge a further weeks rent for finding a replacement tenant. However if a tenant terminates
the tenancy after the first three months of the tenancy then a charge of one weeks rent
(Min. £100.) would become payable.
3. Additional Service at an extra charge:
a. Inspection and Defects
Our management does not include the supervision of the property when it is not let, although,
in the normal course of letting, periodical visits may be made to the property by our staff.
It also does not include any period before the property is let. If you wish your property
managed during a void period there will be an additional charge of £10.00 per visit.
b. Inventories
The Landlord may prepare the inventory him/herself however we must have this in our possession
prior to the tenancy agreement being signed by the tenant, a typed inventory would be preferred
in an effort to avoid any misinterpretations. Alternatively we can arrange to carry out the inventory
on your behalf at a charge of £50 for the first hour and £20 per hour thereafter. (Min. £50).
c. Tenancy Agreements
In the event of an existing tenant wishing to renew the tenancy at the expiry of his present
Agreement (with the landlord's consent) then a charge of £50.00 becomes payable for
preparation of the new agreement.
d. Safety Checks
e. Garden & Cleaning
We can arrange garden maintenance & cleaning services if required with local firms.
f. BROOMHEADS Exclusive Rent & Legal Protection
i If your tenant has not paid the rent by the due date, we will credit it into your account within
3 working days.
ii The guarantee provides for the reimbursement of up to 6 months unpaid rent.
iii The guarantee also allows for any legal proceedings that may be needed to regain vacant
possession (up to £1000)
iv The small cost to you is 2½ % of gross rents.
4. Letting & Full Management Service
Free appraisal, valuation & advice on letting.
Prepare brochure, display in office forward to awaiting client on our mailing list.
Erect ‘To Let’ Board, colour photograph, advertise the property in local newspapers and on the
Internet.
Tenant Credit Check and full reference report .(Rent & Legal protection available)
Prepare Assured Shorthold Tenancy Agreement.
Collection & holding of the deposit payable by the tenant against non-payment of rent or damage
to the premises.
Notification to service companies (telephone, gas, electricity, water) & local authority of liability for
the Council Tax Charge at commencement of the letting.
On our finding a tenant, who is acceptable by you or whom you have given us authority to accept on your behalf and who signs the Tenancy Agreement, our service continues as follows:-
Collection of rents
Inventory service is available
Pay out-goings such as water rates, insurance premiums and any service charge and/or
maintenance charge or similar contributions to shared expenses and account to you regularly.
Although we shall do our best to query any obvious discrepancies, it must be understood that
we are entitled to accept and pay without question, demands and accounts which appear to
be in order. In particular, we cannot accept responsibility for the adequacy of any insurance
cover or for the verification of service or main tenancy charge demands or estimates where
applicable.
Crediting of rents direct into your chosen Bank or Building Society account.
Preparation and submission of rent statements.
Deal without an additional fee with day to day management matters including minor repairs up to
the maximum of £?? for any one item. Except in an emergency, wherever practical. Estimates are
obtained and submitted to you for your approval in respect of works of redecoration, renewal or
repair likely to cost more than £??????.An additional supervisory fee of 10% plus v.a.t of the
total cost is charged for this work..
Prepare income and expenditure statement for you to submit to Inland Revenue with your tax return.
Non-resident Landlord. Assistance in applying for exemption. ((Taxation of Income from Land
(non-residents) Regulations 1995))
Keep you informed of any new legislation i.e. Gas Safety Regulations.
Dealing with any insurance claims
Should the tenant give notice, offer the property for rent in the last month of the tenancy hopefully
Avoiding a void period. Notification to service companies (telephone, gas, electricity, water) and
local authority of liability for the Council Tax Charge at the termination of the letting.
Checking the inventory against the premises upon the termination of the tenancy.
Our management will include investigation of any defects which come to our notice or are clearly
and adequately brought to our attention by the tenant. We shall inspect the property on a periodic
basis. It should be appreciated that any such inspection can only extend to apparent and obvious
defects and would not amount to a structural survey of the property. We cannot accept
responsibility for hidden or latent defects.
In the event of there being a change of tenancy during our management, we deal with the
preparation of the property for the new tenant.
Our Fees One week's rent (Min. £100) payable at the commencement of each tenancy and
15% of all rents collected.
In the event of a tenant terminating the tenancy within the first 3 months we will not charge a
further week’s rent for finding a replacement tenant. However, if a tenant terminates the tenancy
after the first three months of the tenancy then a charge of one week’s rent (Min. £100.00) would
become payable.
4. Additional Services at an extra charge:
a. Inspection and Defects
Our management function does not include the supervision of the property when it is not let,
although, in the normal course of letting, periodical visits may be made to the property by
our staff. It also does not include any period before the property is let. If you wish your
property managed during a void period there would be an additional charge of £10 per visit.
b. Inventories
The Landlord may prepare the inventory him/herself however we must have this in our
possession prior to the tenancy agreement being signed by the tenant, a typed inventory
would be preferred in an effort to avoid any misinterpretations. Alternatively we can arrange
to carry out the inventory on your behalf at a charge of £50 for the first hour and £20
per hour thereafter. (Min. £50)
c. Tenancy Agreement
In the event of an existing tenant wishing to renew the tenancy at the expiry of his present
agreement (with the landlord's consent) then a charge of £50 plus v.a.t becomes payable
for preparation of the agreement (s).
d. Furnished/Refurbishment
We can under certain circumstances deal with either partial or total refurbishing
/refurbishment of properties. If we undertake to supervise this work a fee of 10% of the
total costs of the work will be charged by us.
e. Safety Checks
Gas Safety checks, which must be carried out every twelve months. Electricity safety
check to made on a regular basis.
f. Garden & Cleaning
We can arrange garden maintenance & cleaning services if required with local firms.
g. BROOMHEADS Exclusive Rent & Legal Protection
i If your tenant has not paid the rent by the due date, we will credit it into your account within
3 working days.
ii The guarantee provides for the reimbursement of up to 6 months unpaid rent.
iii The guarantee also allows for any legal proceedings that may be needed to regain vacant
possession (up to £1000)
iv The small Cost to you is 2½ % of gross rents.
4. General Conditions
a. Terms of Appointment
Except in cases where you intend to re-occupy the accommodation and where special
arrangements are made, our appointment is for an agreed initial period of 20 weeks and
after the property is let subject to six month's notice to terminate on either side. We
expect to be placed in sufficient funds at the commencement and, if necessary, during
the term of the management, to enable us to meet all expenditure prior to the next rent
collection. It is essential that we would hold a working balance as we cannot undertake
to meet any out-goings beyond the available cash from time to time in our hands on
your account.
b. Rent Remittance
Rent received will be transferred to your chosen Bank or Building Society as we receive them, however if the rent cheque is subsequently return unpaid we would ask yourselves for reimbursement.
c. Rent Arrears
If rent arrears occur we will make every effort to collect these & of course should we not
be successful then no commission (% of rent) would be payable. If the arrears reach 8
weeks then you may apply for possession on the property on ground of arrears,
which would require the services of a solicitor.
d. Instruction to Solicitors
You will be informed of any rent arrears or breaches of covenant brought to our attention.
However, if it is necessary for a Solicitor to take action, you will be responsible for
instructing your own lawyer and for all fees involved. (Legal Protection Insurance
is available)
e. Housing Act 1988 & Housing Act 1996
Applications for market rent or appearances before the Rent Assessment Committee or any other Court or Tribunal will be by special arrangement only and will form the subject of an additional charge.
f. Purchase by Party Introduced by us
In the event of a party introduced by us subsequently purchasing the premises,
whether before or after entering into a Tenancy Agreement, commission shall be
payable to us on completion of the sale at a rate of 1% of the sale price .
g. Indemnities
The Landlord agrees to indemnify us as Agents for any reasonable charges incurred or
imposed on us on his behalf in pursuit of our normal duties.
h. Value Added Tax & Fees
Except where otherwise stated, our fees and any other charges which we may make will be
subject to v.a.t. at the appropriate rate. Our fees are normally deducted from rents collected,
but from time to time by invoice.
i. Deposits
We would normally hold a deposit of £200, but any amount could be held if required.
7. General Information
a. Taxes Management and Finance Act
Under the Taxation of Income from Land (Non-Residents) Regulations 1995, the rent
receiving agent (or where there is no agent, the tenant) will be required to deduct 22%
tax from the rent (after taking deductible expenses paid out into account) and pay the tax
to the Inland Revenue each quarter. However, the overseas landlord can apply to the
Revenue for exemption from this requirement. Providing his/her tax history is good and
his/her tax affairs are up to date, the landlord will be issued with a certificate, with a
copy sent to us. This will authorise us to pay your rent without deduction of tax.
b. Mortgages
Where the property to be let is subject to a mortgage, permission is normally required from
the mortgagees to sub-let the property. We strongly advise that you obtain your mortgagees
permission to sub-let (if required) in principle, at the earliest date rather than applying for
this when a tenant is found.
c. Insurance
You should make certain that your property and contents are adequately insured and that
your policy covers lettings; many household policies do not do so.
(We can be of assistance if your present insurance company will not insure due to the property
being let)
8. SAFETY REGULATIONS
Specific obligations are placed on the lettings of property via legislation as follows.
a. The Furniture and Furnishing (Fire) (Safety) Regulations 1988 as amended.
b. The Gas Safety (Installation and Use) Regulations 1994 as amended.
c. The Electrical Equipment (Safety) Regulations 1994.
d. The provision of Smoke Detectors.
e. Various other regulations covering general safety, electricity & duty of care etc.
4 Westlodge. Broadpool Lane.
Hambleton
Tel: 01253 813 814
Hambleton@Broomheads.com
134 Victoria Road West Cleveleys
Tel: 01253 827 871
OPEN 7 DAYS
Cleveleys@Broomheads.com
56 Lancaster Road Knott End on Sea
Tel: 01253 813 814
OPEN 7 DAYS
KnottEnd@Broomheads.com
6 Blackpool Old Road. Pouton Le Fylde
Tel: 01253 89 00 77
Poulton@Broomheads.com
www.Broomheads.com